Facility Condition Assessments

Authored by Dan Heukrath, AIA, NCARB, LEED AP

Facility Condition Assessments, or FCAs for short, help building owners and stakeholders fulfill their role as stewards of the built environment, ensuring that buildings and facilities serve their intended purposes effectively and efficiently. FCAs play a crucial role in maintenance and deferred repairs planning, asset management, prioritization of renovation and improvement projects, risk management, long-term planning, sustainability and energy efficiency, legal and regulatory compliance, as well as preservation of historic buildings.

The main objective of the FCA is to evaluate the condition and functionality of the building itself, its environmental systems and components, and its infrastructure, and if it is still suitable and appropriate for its intended functions.

Facility condition assessments are essential because they provide building owners and stakeholders with the data and insights needed to make informed decisions, optimize facility management, improve safety and sustainability, and meet regulatory requirements.

Generally, it’s recommended to conduct a facility condition assessment at least once every 5-10 years, or more frequently if the building is showing signs of wear and tear, or if there have been significant changes in its use or occupancy. Often, spaces that are not readily accessible are unintentionally ignored, and through a thorough FCA is when potential, unknown problems are brought to light.

Prioritizing maintenance and renovation projects is a critical task for architects, engineers, facility managers, and building owners. To make informed decisions, start by conducting FCAs to assess the condition of all building components and systems. This provides a comprehensive view of the facility's current state, helping identify areas that require attention.

Prioritizing projects is a dynamic process that requires careful analysis, a strategic mindset, and a commitment to addressing the most critical needs while at the same time considering long-term goals, life-cycle costs, as well as sustainability. It is recommended to revisit and adjust priorities on a regular basis to adapt to changing circumstances and evolving needs.